32
%
reduction in turnover ofhourly paid crew in newsites in 3 months
Workflows and Forms
Business workflow tools to increase efficiency and simplify processes
Every organisation runs on processes – approvals, requests and surveys. When workflows live in emails, spreadsheets or disconnected tools, productivity slows. Oak’s business workflow tools centralise tasks, automate repetitive work and reduce friction in daily operations.
Your digital hub for intranet workflows, forms and feedback
Design once. Automate everywhere. Oak’s business workflow management tools are seamless and intuitive, replacing manual admin with smooth, automated workflows. Digitalising these processes enables your employees to spend less time on manual admin and more time on valuable, meaningful work.
Intranet workflow software for every request, approval and response
From HR and IT to operations and internal communications, teams rely on forms and workflows to get work done. When those processes are clunky or unclear, delays, frustration and errors follow.
Oak centralises workflows and forms in one intuitive employee communication platform that:
Accelerates execution – automated task routing speeds up approvals to keep work moving
Improves employee experience for all users – simple, mobile-friendly workflows and forms built into your intranet reduce friction and confusion
Increases visibility with form submission tracking – monitor progress, ownership and outcomes in real time
Drives better decisions – capture structured data and employee feedback you can act on
Build forms in minutes
Oak’s intuitive form builder for intranet admins enables you to create intuitive forms for new starters, requests and feedback – no technical skills required.
AI Search through Oak’s Aria assistant surfaces personalised content and knowledge, keeping your team informed, aligned and performing at their best.
Automate approvals and workflows
Route submissions to the right people automatically within our workflow automation software, trigger actions and remove manual follow-ups that slow teams down.
Power employee surveys
Run employee engagement surveys with modern employee feedback tools to understand how your people feel – and respond to what matters most.
Reduce inbox noise
Streamlined internal communication replaces long email chains with structured workflows that keep conversations, approvals and updates in one place.
Work anytime, anywhere
Mobile-first workflow access ensures frontline and remote employees can submit forms, respond to surveys and approve requests on the go.
Turn data into insight
Centralised workflow reporting and analytics helps teams spot trends, identify bottlenecks and continuously improve processes and ultimately, the employee experience.
“The results speak for themselves. Our industry has a high turnover, so to have 97% monthly engagement and 70% of the workforce onboarded in such a short space of time is a huge success. We can’t wait to see how Oak Engage will continue to help us achieve our employee engagement goals.”
Nick Hollis
Head of Engagement, Burger King UK
Workflows and Forms FAQs
What are business workflow tools in Oak?
Oak’s business workflow tools combine digital forms, automated processes and approvals into one central platform inside your intranet. They replace manual, email-based tasks with structured, trackable workflows that make everyday work faster and more reliable.
What can business workflow tools be used for?
They can be used for a wide range of processes, including HR requests, IT tickets, onboarding, employee feedback, policy acknowledgements, approvals and operational workflows – helping teams standardise how work gets done across the organisation.
How do business workflow tools improve productivity?
By automating task routing, approvals and follow-ups, these tools reduce manual admin, eliminate bottlenecks and keep work moving – allowing employees to focus on higher-value tasks instead of chasing emails.
Can frontline employees use business workflow tools?
How do business workflow tools improve employee experience?
They make processes clearer, faster and more intuitive. Simple, mobile-friendly forms reduce confusion, while transparent tracking helps employees understand the status of their requests in real time.
Can I see business workflow tools in action?
Yes. Oak Engage offers demos and real-world use cases that show how workflows, forms and approvals operate across different teams and scenarios. Book a call with our expert team.
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ITV Host Their Digital Event With the Help of Oak Engage
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How to Engage Remote Employees: 12 Actionable Tips
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Why is Internal Communications Important?
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Employee Engagement Surveys: A Guide [w/ Questions]
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How An Intranet Can Help Manage Your Workforce During Covid 19
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Social Intranets: A Beginners Guide
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What is a Digital Workplace? [A Simple Guide]
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Employee Voice In The Workplace [Ultimate Guide]
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Employee Engagement Survey Questions
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5 Minutes With Our Head of Customer Success, Michael Harbottle
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Employee Recognition in The Workplace [Complete Guide]
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How to improve employee engagement in 2026: 10 practical strategies
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11 Microsoft Sharepoint Alternatives [Your Staff will Love]
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Company culture and employee engagement
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“The New Normal” Discussed on Comms In A Nutshell
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7 Uses of an Intranet [You & Your Employees Will Love]
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“The Future of Work” as discussed on Comms In A Nutshell
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What is a digital workplace strategy?
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Employee retention strategies [How to keep your staff engaged]
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Common Internal Comms Challenges [How to Beat Them]
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Slack as an Intranet: Does it Work?
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Employee wellbeing: A deep dive
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Internal Communications Best Practices [11 Tips]
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The Future of Working Report 2022- Have Your Say- Win Amazon Vouchers!
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"Employee Wellbeing During The Festive Season" as discussed on Comms In A Nutshell
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“HR Trends & Challenges for 2022” as discussed on Comms In A Nutshell
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Employee Relations: Definition, Examples & Tips
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Too Many Internal Communications Channels? - Read This
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11 Simple Tips to Improve Internal Communication TODAY
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5 Reasons Why Employee Engagement Plans Fail
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Benefits of a Company Intranet You Can't Ignore - Oak Engage
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Getting Chatty Patty with Five Guys
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The Impact of Employee Engagement on Retention
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How to Improve Internal Comms in Healthcare
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How to Improve Employee Engagement in Healthcare
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How does employee engagement affect productivity?
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Is Sharepoint Right for Your Business? Here’s an Alternative Solution
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Internal Communications Metrics [For ICs & Managers]
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How to Improve Employee Engagement in Retail
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Causes of absenteeism in the workplace and how to fix it
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How to Implement New Technology in the Workplace
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Internal Communication audit (step by step guide & template)
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Your HR Employee Onboarding Guide (Free Checklist)
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