10 best intranet apps for 2026: features, benefits and comparison

What are the best intranet apps in 2026?

With so many intranet apps available, finding the right one for your business isn't always straightforward. Some focus on internal communications, others on employee engagement, and some bring everything together in one platform.

The best intranet apps for 2026 include Oak Engage, Staffbase, Workvivo, Simpplr, Unily, LumApps, Blink, Interact, Connecteam and MangoApps.

But the right choice depends on your workforce. An app designed primarily for office employees might not work for teams on the shop floor, in hospitals or out in the field. And a platform packed with features isn't necessarily going to make employees' lives any easier.

We've compared ten intranet apps, looking at what they offer, where they stand out and which types of businesses they're best suited to.

What is an intranet app?

An intranet app gives employees access to company news, information, resources and workplace tools from their phones, tablets or computers.

Think of it as a central place for everything employees need to stay informed and connected at work.

Traditional intranets often relied on employees sitting at a desk and logging into a company network. Modern intranet apps are designed to make that information accessible wherever people work.

That matters when your workforce is spread across different locations, working different shifts or doesn't have regular access to a company computer.

A modern intranet app typically includes:

• Company news and important announcements

• Personalised employee communications

• Mobile notifications and updates

• Company documents, policies and resources

• Employee directories and communities

• Recognition and engagement tools

• Search and knowledge management

• Integrations with everyday workplace applications

• Reporting and analytics

For businesses looking to bring these capabilities together, modern intranet software offers far more than somewhere to store company documents.

The aim is simple: make it easier for people to find information, stay in the loop and get on with their work.

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1. Oak Engage – Best for connecting frontline and desk-based employees

oak.com

Oak Engage intranet platform, bringing company communications, workplace information and employee engagement together.

Best for: Businesses that need to keep their entire workforce informed, connected and engaged, wherever they work.

Oak Engage is an award-winning intranet platform designed for workplaces with a mix of frontline, desk-based and remote employees.

It brings company news, internal communications, employee recognition, workplace information and everyday applications into one place.

Rather than relying on employees checking emails or searching through different systems, Oak helps businesses deliver the right information to the right people.

Its mobile intranet app makes this particularly useful for teams working away from a desk. Whether someone's working in a restaurant, hospital, warehouse or head office, they can access relevant updates and resources directly from their device.

Oak also goes beyond top-down communications. Employees can recognise colleagues, interact with company content, share feedback and stay connected to what's happening across the business.

Key features

• Mobile intranet: Give frontline and office teams access to company information from their phones, tablets or computers.

• Personalised news: Oak's Smart Feed helps employees see updates that are relevant to their role, location and interests.

• Important communications: Share targeted announcements, send notifications and track acknowledgement of essential updates.

• AI-powered search: Help employees find policies, documents and answers with Oak's AI-powered search.

• Recognition and engagement: Bring employees together through social feeds, recognition, communities, surveys and feedback.

• Workplace integrations: Connect existing business applications, including Microsoft 365 and HR systems, through one accessible platform.

• Analytics: Understand who's seeing company updates, how employees are engaging and where communication can improve.

Trusted by businesses across the UK and US

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Why choose Oak Engage?

One of Oak's biggest strengths is its ability to support employees who work in very different ways.

Someone working at head office might need company documents, project updates and access to Microsoft 365. A frontline employee might need their rota, the latest operational announcement or a quick answer to a policy question.

Oak brings these experiences together while keeping the information relevant to each employee.

Its combination of communication, search, recognition and workplace tools also gives people more reasons to use the intranet beyond simply reading company announcements.

Things to consider

Oak is designed for businesses looking for a broader intranet and employee communication platform.

If you only need a basic messaging app or a standalone shift management tool, a more specialised solution might be a better fit.

Oak Engage is worth considering if you want one place to connect your entire workforce, especially when employees work across different locations, roles and devices.

See how Oak Engage works.

2. Staffbase – Best for enterprise internal communications

staffbase.com

Staffbase employee app and internal communications interface.

Best for: Large businesses managing communications across multiple locations and employee groups.

Staffbase is an employee communication platform that helps businesses share company news, announcements and important information across their workforce.

It offers a mobile employee app alongside other internal communication tools, making it particularly relevant for larger businesses with established communications teams.

Key features

• Branded mobile employee app

• Targeted news and announcements

• Push notifications

• Multilingual communications

• Employee feedback

• Communication analytics

• Multichannel publishing

Why choose Staffbase?

Staffbase puts internal communications at the centre of its platform.

For businesses managing company-wide campaigns, leadership updates and communications across multiple regions, its publishing tools can help teams maintain consistency.

Employees can access information through the mobile app, making it useful for workplaces where not everyone has a corporate email account.

Things to consider

Businesses looking for extensive collaboration, employee recognition or knowledge management capabilities should compare these requirements carefully.

Staffbase is worth considering if your main priority is managing internal communications across a large workforce.

Website: https://staffbase.com/

3. Workvivo – Best for employee engagement and workplace culture

channelfutures.com

Workvivo's social employee feed, showing company updates, recognition and employee interactions.

Best for: Businesses that want to encourage more employee interaction and strengthen workplace culture.

Workvivo is an employee experience platform that brings a social approach to workplace communication.

Its familiar newsfeed encourages employees to share updates, celebrate achievements and interact with colleagues.

Alongside its social features, Workvivo provides access to company information and employee resources.

Key features

• Social newsfeeds

• Employee recognition

• Communities and groups

• Company announcements

• Employee surveys and feedback

• Mobile access

• Workplace integrations

Why choose Workvivo?

Workvivo's social approach can help make employee communication feel more interactive.

Rather than simply receiving company announcements, employees can share experiences, recognise colleagues and participate in conversations.

This can be particularly useful for businesses trying to build connections between teams who rarely work together in person.

Things to consider

Businesses with more complex document management, enterprise search or operational requirements should assess these capabilities alongside Workvivo's engagement features.

Workvivo is worth considering if employee participation and workplace culture are high on your list of priorities.

Website: https://www.workvivo.com/

4. Simpplr – Best for AI-powered knowledge management

simpplr.com

Simpplr intranet homepage with employee news, company resources and navigation.

Best for: Businesses looking to make company information easier to organise and find.

Simpplr is an AI-powered intranet platform focused on employee communication, knowledge management and workplace information.

It helps businesses bring content and resources together while offering personalised employee experiences.

Its mobile capabilities make company information accessible outside the traditional office environment.

Key features

• AI-powered search

• Knowledge management

• Personalised content

• Company news

• Mobile access

• Content governance

• Employee analytics

Why choose Simpplr?

Finding information can become difficult when businesses have large volumes of documents, policies and resources spread across different departments.

Simpplr focuses on helping employees navigate that information more easily.

Its AI and content management capabilities make it particularly relevant for businesses where knowledge sharing is a priority.

Things to consider

Businesses with large frontline workforces should test how the mobile experience works for employees without regular desktop access.

Simpplr is worth considering if organising company knowledge and improving information discovery are your main goals.

Website: https://www.simpplr.com/

5. Unily – Best for complex enterprise workplaces

unily.com

Unily's enterprise intranet, featuring company news, leadership updates and employee recognition.

Best for: Large businesses with detailed intranet requirements and multiple employee groups.

Unily is an employee experience platform that brings together internal communications, knowledge sharing and workplace applications.

It offers extensive personalisation and configuration options, allowing businesses to create different experiences for teams, departments and regions.

Key features

• Personalised intranet experiences

• Mobile access

• Content management

• Employee communication

• Enterprise search

• Workplace integrations

• Engagement features

Why choose Unily?

Larger businesses often have more complicated intranet requirements.

Different countries, departments and business units may need access to different information, resources and applications.

Unily provides flexibility for businesses looking to manage these requirements within one wider digital workplace.

Things to consider

With greater flexibility can come more configuration and ongoing administration. It's worth understanding how much support your team will need to manage the platform.

Unily is worth considering if you need a highly configurable intranet for a large or complex business.

Website: https://www.unily.com/

6. LumApps – Best for global employee experiences

lumapps.com

LumApps employee experience platform with personalised company information and workplace resources.

Best for: International businesses looking to personalise information across their workforce.

LumApps is a digital workplace platform that helps businesses connect employees with company information, communications and everyday tools.

It combines intranet functionality with personalised employee experiences, including mobile access.

Key features

• Personalised employee content

• Company news and announcements

• Mobile intranet

• AI-assisted search

• Workplace integrations

• Employee services

• Knowledge sharing

Why choose LumApps?

When employees work across different countries, departments and systems, a one-size-fits-all intranet can become difficult to manage.

LumApps helps businesses deliver more relevant content and connect employees with existing workplace applications.

Things to consider

Businesses should assess how the platform fits with their current technology and what configuration is needed to deliver the intended employee experience.

LumApps is worth considering if you want a personalised intranet connected to existing workplace systems.

Website: https://www.lumapps.com/

7. Blink – Best for frontline communication

softwareworld.co

Blink's mobile employee app with communication, workplace resources and employee updates.

Best for: Businesses with large frontline or deskless workforces.

Blink is a mobile-focused employee app designed to make workplace communication accessible to people who don't regularly sit behind a desk.

It brings company news, employee messaging and workplace resources together in one application.

Key features

• Mobile newsfeed

• Employee messaging

• Push notifications

• Groups and communities

• Employee resources

• Surveys and feedback

• Workplace integrations

Why choose Blink?

For businesses with employees working in retail, hospitality, logistics or other frontline roles, traditional communication methods don't always reach everyone.

Blink focuses on providing an accessible mobile channel for updates, conversations and everyday information.

Its familiar app experience can help employees stay connected without needing to log in to a desktop system.

Things to consider

Businesses looking for a comprehensive enterprise intranet should compare Blink's wider content management and knowledge capabilities against dedicated intranet platforms.

Blink is worth considering if straightforward mobile communication is your main priority.

Website: https://www.joinblink.com/

8. Interact – Best for company knowledge and content management

trustradius.com

Interact's intranet homepage with company news, search and employee content.

Best for: Businesses wanting to organise internal information and improve knowledge sharing.

Interact is an intranet platform designed to help employees find information, access company resources and stay connected.

It combines content management with internal communications and employee engagement tools.

Key features

• Company news

• Content management

• Employee directories

• Enterprise search

• Knowledge sharing

• Mobile access

• Employee engagement features

Why choose Interact?

Many businesses struggle with documents, policies and company information scattered across shared drives and internal websites.

Interact provides a more structured place to organise this information and make it accessible to employees.

This can be helpful for businesses replacing an older intranet or improving how company content is managed.

Things to consider

Businesses with significant frontline populations should evaluate how easily employees can access the platform on mobile devices.

Interact is worth considering if improving information management and access to company knowledge is your priority.

Website: https://www.interactsoftware.com/

9. Connecteam – Best for shift-based and operational teams

itbusinessdepot.com

Connecteam's mobile app, combining employee communication with scheduling and workforce tools.

Best for: Businesses that need employee communication alongside workforce management tools.

Connecteam is an employee management platform that combines communication with operational features such as scheduling and time tracking.

Its mobile app allows employees to access updates, communicate with colleagues and manage everyday work activities.

Key features

• Employee announcements

• Mobile newsfeed

• Team messaging

• Push notifications

• Surveys

• Shift scheduling

• Time tracking and digital forms

Why choose Connecteam?

For shift-based businesses, communication and daily operations often go hand in hand.

Employees might need to check their schedule, complete a form and read a company announcement during the same shift.

Connecteam brings these activities together, making it relevant for businesses looking to simplify operational tasks.

Things to consider

Connecteam focuses heavily on workforce management. Businesses needing an extensive company intranet, enterprise knowledge management or advanced personalisation should compare dedicated platforms.

Connecteam is worth considering if your main requirements include scheduling, operational tools and employee communication.

Website: https://connecteam.com/

10. MangoApps – Best for all-in-one employee collaboration

mangoapps.com

MangoApps digital workplace with employee communications, knowledge and collaboration features.

Best for: Businesses looking to combine an intranet with a wider range of collaboration tools.

MangoApps is a digital workplace platform that brings together internal communication, employee collaboration and company information.

It offers mobile access alongside features designed to help teams communicate and work together.

Key features

• Company intranet

• Employee news

• Mobile access

• Team collaboration

• Employee communities

• Knowledge management

• Workplace integrations

Why choose MangoApps?

Some businesses want to bring several workplace tools together rather than manage separate applications for communication, collaboration and information sharing.

MangoApps offers a broad range of capabilities within one platform, which may help businesses simplify their digital workplace.

Things to consider

With so many features available, it's worth establishing which capabilities your employees actually need before choosing a platform.

MangoApps is worth considering if you want to combine intranet functionality with broader collaboration tools.

Website: https://www.mangoapps.com/

What should you look for in an intranet app?

Every workplace is different, so there's no single feature list that works for everyone.

That said, there are a few things worth looking at before making a decision.

1. Mobile access that actually works

Not every employee works behind a desk. And even those who do might need information while travelling, working remotely or moving between locations.

Your intranet should be easy to use on mobile, not just a smaller version of a desktop website.

Look at how employees log in, navigate content and find information. If these everyday tasks are difficult, getting people to use the platform will be an uphill battle.

2. Relevant communications

Nobody wants to scroll through dozens of updates that have nothing to do with their job.

A good intranet app should help businesses share information with the people who actually need it.

This could mean targeting content by location, department, job role or employee group.

It keeps communication useful without adding to the noise.

3. Easy access to company knowledge

Whether someone's looking for a holiday policy, an HR form or the latest company guidance, finding the right information shouldn't take longer than the task itself.

Look for straightforward navigation, effective search and clear ways to organise documents.

AI-powered search can make this easier by helping employees find answers without knowing exactly where the information is stored.

4. Two-way communication

Internal communication shouldn't just be about broadcasting messages from head office.

The right intranet can give employees opportunities to share feedback, recognise colleagues and participate in workplace conversations.

This is particularly valuable when teams work across different sites or rarely meet in person.

5. Integrations with existing tools

Most workplaces already have plenty of applications.

Adding another one shouldn't mean making employees switch between even more systems.

Look for an intranet that connects with the tools your business already uses, such as Microsoft 365, HR software and document management platforms.

Features such as Oak's App Launcher help bring these applications together through a central employee experience.

6. Analytics that help you improve

There's not much value in publishing important company news if you don't know whether anyone's seen it.

Look for reporting that helps you understand content reach, engagement and employee behaviour.

Good intranet analytics can help communication teams see what's working, identify gaps and make better decisions about future content.

What are the benefits of a mobile intranet app?

A mobile intranet makes workplace information more accessible, but the benefits can go further than convenience.

Keep everyone in the loop

When employees work different shifts or across multiple sites, important messages can get lost.

A mobile intranet gives businesses a direct way to share updates without relying entirely on email, paper notices or managers passing information between teams.

Spend less time looking for information

Searching through emails and shared drives for the latest document can be frustrating.

Bringing resources together helps employees find what they need without unnecessary searching or switching between systems.

Connect frontline and office teams

Frontline employees don't always have the same access to information as colleagues working at head office.

A mobile intranet can help close that gap by giving everyone a consistent place to access company updates, resources and communication.

Give employees a voice

Recognition, comments, surveys and communities can help employees feel more involved in what's happening across the business.

They also give organisations a better understanding of employee experiences across different teams and locations.

Improve visibility of internal communications

Analytics can show whether employees are seeing important information and engaging with company content.

That gives communication teams a clearer picture of where they're succeeding and where they might need to change their approach.

How to choose the right intranet app for your business

Before comparing platforms, it helps to understand what you're trying to improve.

Are employees missing important announcements? Is company information difficult to find? Are frontline teams disconnected from head office? Or are you trying to replace an outdated intranet?

Start with the challenges your employees experience every day.

From there, consider:

• Your workforce: Think about where employees work, the devices they use and how regularly they access company systems.

• Your priorities: Decide whether communication, engagement, knowledge management or operational tools matter most.

• Your existing systems: Check whether the platform can connect with the applications your business already uses.

• Ease of use: Ask for a demonstration of everyday tasks on mobile and desktop.

• Implementation and support: Understand how the intranet will be launched, managed and improved.

• Long-term adoption: Consider what will give employees a reason to keep using it once the initial launch is over.

It's also worth involving employees in the decision. The people who'll use the platform every day are often best placed to identify where existing tools are falling short.

For more options, take a look at our guide to the best intranet software for 2026.

So, which intranet app is best?

There's no shortage of intranet apps, but the right choice comes down to what your business needs.

Staffbase is a strong option for enterprise communications, while Workvivo focuses on bringing employees together through social interaction. Simpplr and Unily offer extensive knowledge management and digital workplace capabilities, and Blink and Connecteam cater to businesses with frontline and operational requirements.

For workplaces that need to connect employees across different roles, locations and devices, Oak Engage brings communication, information, engagement and everyday tools into one place.

From helping frontline teams access company updates to making workplace information easier to find, Oak is built to support the way people actually work.

And with businesses like Five Guys, Halfords, Burger King UK and Sevita using the platform, there's plenty of evidence of what that looks like in practice.

Want to see how Oak could work for your workplace?

Get a personalised demo and explore how Oak can support your communication, engagement and intranet requirements.

Frequently asked questions

What is the best intranet app in 2026?

The best intranet app depends on your business. Oak Engage is a strong choice for workplaces with frontline and desk-based teams, while Staffbase focuses on enterprise communications, Workvivo on employee engagement and Simpplr on knowledge management.

What is a mobile intranet app?

A mobile intranet app gives employees access to company information, announcements, resources and workplace tools through their smartphones or tablets. It makes the intranet accessible beyond the office, which is particularly useful for frontline and remote employees.

Can employees use an intranet app without a company email address?

Yes. Some intranet apps offer alternative login methods, allowing employees without corporate email addresses to access company information securely. This can be especially useful in retail, hospitality, healthcare and other industries with large frontline workforces.

What's the difference between an intranet app and an employee app?

An intranet app typically focuses on company information, communications and workplace resources. An employee app is a broader term that can also cover messaging, scheduling, engagement and other work-related activities. Many modern platforms combine these capabilities.

Do intranet apps work on iOS and Android?

Many leading intranet providers offer mobile applications for both iOS and Android. It's worth checking device compatibility and available features when comparing platforms.

Can an intranet app integrate with Microsoft 365?

Yes. Many intranet platforms integrate with Microsoft 365, allowing employees to access familiar applications and documents through one central platform. Oak Engage supports Microsoft 365 integrations alongside other workplace tools.

How much does an intranet app cost?

Pricing varies depending on the platform, number of employees, features and implementation requirements. Some providers offer published subscription plans, while enterprise intranet platforms typically provide tailored quotes based on business needs.

How do you get employees to use an intranet app?

Give them a reason to use it. Make important information easy to find, personalise updates and include tools that help with everyday tasks. Involving employees in the rollout, keeping the experience simple and listening to feedback can all help improve adoption.

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