Haiilo is well-known for its simplicity and social-intranet approach, but many organisations eventually require a platform with deeper personalisation, more advanced analytics or a more sophisticated mobile experience for hybrid and frontline workforces. If you’re exploring the market or outgrowing Haiilo’s capabilities, this guide will help you compare the leading alternatives and understand which platform best fits your organisation.

Why Organisations Look for Haiilo Alternatives

While Haiilo is a strong social-intranet tool, many organisations eventually find that their needs outgrow its lightweight architecture. Haiilo is appealing for teams looking to reach employees quickly and encourage informal participation, but as internal communication strategies mature, gaps can appear, especially around personalisation, structured content, governance frameworks and analytics.

As companies expand or become more distributed, they often need more advanced targeting, deeper integrations, reliable compliance capabilities, and a mobile experience that works equally well for frontline workers as office staff.

These capabilities become essential for scaling communication across multiple locations, brands, departments or languages. For some teams, Haiilo remains a good fit. But for many, growth creates the need for more flexible, data-driven platforms that provide structured support across the entire digital workplace.

How We Chose the Best Haiilo Alternatives

To create this guide to Haiilo alternatives, we followed the same evidence-led approach used in our comparison of Unily and other leading intranet platforms. Rather than relying on vendor claims alone, we analysed a wide range of independent sources and real-world customer feedback to ensure each comparison reflects how these tools perform in practice — not just on paper.

Our evaluation draws on insights from ClearBox Consulting, one of the most respected analysts in the digital workplace sector. ClearBox’s annual intranet and employee experience reviews take a deep, hands-on look at usability, governance, personalisation, analytics, integrations, and mobile experience. Their assessments focus heavily on outcomes for communicators and employees, offering an unbiased perspective beyond marketing messaging. We used these reviews to understand where Haiilo and its competitors excel, and where gaps appear around scalability, governance, or employee engagement.

We also reviewed G2, the world’s largest software marketplace, to analyse verified customer ratings covering satisfaction, ease of use, admin experience, customer support, and feature depth. This helps highlight insights that only real users can provide, including the challenges that emerge after deployment and the factors that determine long-term success.

Finally, we combined these findings with Oak’s extensive experience delivering intranet and engagement platforms to large, complex and distributed organisations. This ensures our comparison reflects not only product capability but real-world impact.

 Haiilo Alternatives Comparisons 

Platform	Summary
Oak Engage	Designed for hybrid and frontline workforces with AI-driven personalisation, strong governance, a unified intranet and mobile app experience, and high engagement.
Staffbase	Provides multi-channel communication across email, apps and signage, supporting clear top-down messaging for large distributed teams.
Simpplr	Offers a modern interface with strong content governance, automated content lifecycle management and effective search.
Interact	Focuses on policy, compliance and structured workflows with reliable search for large or regulated organisations.
Workvivo	Delivers a social, community-centric experience with strong recognition tools and a mobile-first design.
Firstup	Supports large-scale communication automation with multi-channel publishing, advanced targeting and strong analytics.
Happeo	Provides a simple, social user experience deeply integrated with Google Workspace and quick deployment.
LumApps	Offers enterprise-grade personalisation, multilingual capability and deep integration with Microsoft and Google environments, along with employee journey automation.
SharePoint and Viva	A highly customisable Microsoft ecosystem with strong document management, records handling and enterprise governance.
MangoApps	A broad, affordable all-in-one platform supporting knowledge management and communication, including frontline needs.
Jostle	Prioritises simplicity with clear navigation, a strong people directory and low administrative effort.

 

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1. Oak Engage

Oak Engage is one of the strongest Haiilo alternatives, offering a deeper, more powerful and more flexible approach to internal communication and engagement, ideal for hybrid organisations and frontline workers. Where Haiilo prioritises simplicity, Oak focuses on intelligent personalisation, streamlined content delivery, rich analytics and a truly unified experience for both office-based and frontline workers. Oak is designed for organisations that want an intranet capable of evolving alongside them, supporting both day-to-day communication and long-term strategic engagement. It combines modern UX with enterprise-grade capability, which is why large brands such as Burger King UK, Five Guys and Aldi rely on it to manage communications across thousands of employees.

Oak’s approach centres around relevance. AI-powered personalisation ensures every employee only receives information that is directly meaningful to their role, location and team. This is a major differentiator from Haiilo, whose more generic content distribution can create noise or notification fatigue. With Oak, communicators can target news, announcements and updates with precision, meaning employees are less overwhelmed and more engaged with the messages they receive. Beyond communication, Oak’s hubs, recognition tools, pulse surveys and collaboration features help organisations build real community, something that goes beyond Haiilo’s lighter social functionality.

A fully native mobile app ensures frontline workers receive the same intuitive experience as desk-based teams. Oak’s mobile user interface is specifically designed to make navigation effortless, while still being tightly integrated with the wider intranet environment. Analytics are another standout: Oak provides real-time dashboards, easy-to-understand engagement metrics and AI-generated recommendations to help administrators continually refine their communication strategy. Combined with strong governance, policy management and search capabilities, Oak becomes more than an intranet—it’s a central engine for employee experience.

Pros

• Advanced AI personalisation and content targeting

• Strong mobile experience for frontline teams

• Deep governance + structured content management

• Highly rated customer support and onboarding

• Analytics with AI-driven recommendations

• Robust hubs, polls and recognition features

Cons

• May feel feature-heavy for very small organisations

• Some integrations require initial configuration effort

Best for

Organisations needing a future-ready intranet that supports hybrid, frontline and distributed teams, with strong governance, a seamless mobile experience and intelligent personalisation.

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2. Staffbase

Staffbase is often compared to Haiilo due to its strong employee app and communication broadcasting capabilities. One of the Haiilo alternatives that's particularly aligned with organisations, organisations that use Staffbase rely heavily on structured top-down messaging and need to reach employees across multiple channels—from mobile apps and email newsletters to digital signage and intranet feeds. While Haiilo focuses more on social participation and peer-to-peer communication, Staffbase’s strength lies in orchestrating large-scale messaging that needs to be consistent, timely and highly visible.

Unlike Haiilo, which blends intranet content with informal social feeds, Staffbase leans strongly toward controlled communication, which makes it a good fit for companies that need centralised oversight. Its adoption framework is designed to help organisations quickly roll out communications to tens of thousands of employees—something that organisations with large frontline or deskless populations appreciate. Staffbase’s mobile app is polished and intuitive, offering quick access to updates without overwhelming users with too many features.

Where Staffbase often stands out as a Haiilo alternative is in its scalability and multi-channel approach. Admins can publish one message and have it automatically appear across various communication surfaces. This significantly reduces the workload for corporate communication teams. Staffbase also offers add-ons such as email design tools and advanced analytics, which can centralise multiple communication workflows. However, compared with Haiilo, Staffbase is less of a community platform and more of a structured internal communications engine.

Pros

• Multi-channel communication across app, email and signage

• Strong support for frontline workers

• Clean, modern UX and quick adoption

Cons

• Less focus on community-building than Haiilo

• Add-ons increase cost depending on your comms stack

Best for

Large or distributed organisations prioritising broad communication reach, messaging consistency and mobile accessibility.

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3. Simpplr

Simpplr offers a modern intranet that emphasises simplicity, clarity and usability. While Haiilo focuses on social features and lightweight collaboration, Simpplr positions itself as a more fully developed intranet designed to reduce content clutter and provide employees with clarity. Its interface is clean and thoughtfully organised, making it easier for users to quickly locate resources, documents and updates. This is especially helpful for organisations that have outgrown Haiilo’s more socially oriented structure and now need stronger content management practices.

Compared with Haiilo, Simpplr places much greater focus on organisational content, particularly in areas like structured navigation, policy libraries, knowledge management and governance workflows. This makes it a good fit for organisations where documentation accuracy and version control matter. Simpplr also includes intelligent search and automation features that help ensure content stays fresh, removing outdated pages and prompting administrators to review stale information—a contrast to Haiilo’s more static content structure.

Simpplr’s personalisation and analytics capabilities are substantial, though not as advanced as those found in platforms like Oak. However, they still outperform Haiilo in terms of targeting and insights. One of Simpplr’s biggest strengths is the administrative experience—admins frequently report that it is intuitive, requires minimal training and reduces reliance on IT teams. Its limitations tend to appear among organisations with complex frontline environments or global workforces because Simpplr’s mobile-first design and localisation features are less developed than some competitors.

Pros

• Clean, modern user interface

• Strong structured content and governance

• Automated content upkeep & smart search

Cons

• Mobile experience is less tailored to frontline roles

• Less social and community-driven than Haiilo

Best for

Mid-sized organisations needing a modern, organised intranet with strong governance and minimal administrative friction.

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4. Interact

Interact is a mature intranet platform known for its deep governance, policy management tools and structured content environment. Organisations that operate in regulated industries—such as financial services, healthcare or government—often choose Interact when Haiilo’s simpler, more social-first architecture proves insufficient for compliance or audit requirements. Interact supports full content lifecycle management, including version history, workflows and mandatory-read confirmations.

Where Haiilo excels at lightweight collaboration and user-generated content, Interact specialises in formal communication. This makes it particularly valuable for companies that require absolute control over their intranet content. Interact’s search functionality is powerful, and its information architecture tools help large organisations maintain clarity across thousands of pages and documents. If content accuracy, consistency and governance are critical, Interact becomes a significantly stronger choice than Haiilo.

Although Interact offers social features, they are secondary to its structured intranet design. Its analytics suite allows organisations to track not only engagement metrics but also compliance behaviours, such as who has viewed required documents. Compared with Haiilo, Interact requires more setup and administrative oversight, which may not suit smaller teams. However, for organisations needing a formal intranet with strict governance, Interact fills the gaps Haiilo leaves open.

Pros

• Excellent governance and compliance tools

• Strong search and structured content management

• Reliable for complex, large-scale intranet setups

Cons

• Less modern or social compared with other competitors

• Requires more administrative overhead

Best for

Regulated industries or large enterprises needing robust policy management and compliance-focused intranet features.

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5. Workvivo

Workvivo focuses heavily on employee experience, culture and community-building. While Haiilo also includes social features, Workvivo leans deeper into a social-network-like model, emphasising posts, celebrations, recognition, storytelling and community engagement. This makes it an appealing option for organisations that want their intranet to feel lively and people-centred rather than content-heavy or document-driven.

Where Workvivo differs most from Haiilo is its immersive social design. Workvivo encourages users to share updates, express appreciation and participate in conversations in ways that resemble modern social media platforms. This can significantly improve cultural alignment and peer connection, particularly in industries where employee morale and belonging are key priorities. Its integration with Zoom (since Zoom’s acquisition) also introduces opportunities for video-driven communication and collaboration.

Workvivo’s limitations compared with Haiilo appear most clearly in the area of structured intranet content. Companies needing strong document governance, advanced personalisation or deep content hierarchies may find Workvivo less suitable than platforms like Oak or Interact. However, for building engagement and community, Workvivo is a highly attractive and modern alternative that delivers an employee experience many organisations find refreshing and engaging.

Pros

• Highly engaging social experience

• Strong community and recognition tools

• Excellent mobile experience

Cons

• Less rigorous content governance

• Limited structured intranet functionality

Best for

Organisations wanting a culture-first, social employee experience platform focused on recognition and engagement.

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6. Firstup

Firstup is a powerful communications platform designed for organisations that need to reach very large or widely distributed workforces. Unlike Haiilo, which blends intranet content with social interaction, Firstup is purpose-built for managing and automating corporate communications at scale. Its platform excels at orchestrating content delivery across different channels—mobile, web, email, signage and more—ensuring messages reach the right people at the right time.

A major differentiator is Firstup’s focus on automation and data. Communication teams can design workflows that deliver personalised content across multiple touchpoints, then track performance through advanced analytics. This approach is ideal for organisations where timely communication is crucial or where multiple departments regularly need to broadcast information. Compared with Haiilo, Firstup allows for more complex message routing and stronger audience segmentation.

However, Firstup is not a traditional intranet and doesn’t attempt to replicate everything an intranet does. It focuses on communication, not content governance or document management. Organisations that need a structured intranet alongside communication automation often pair Firstup with another platform, whereas Haiilo attempts to serve both needs in one system. For teams prioritising reach, automation and audience targeting, Firstup is one of the best Haiilo alternatives available.

Pros

• Leading communication automation capabilities

• Multi-channel publishing and advanced analytics

• Strong audience segmentation

Cons

• Not a full intranet

• Limited structured content and governance tools

Best for

Enterprises needing powerful communication automation across global or frontline-heavy workforces.

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7. Happeo

Happeo is a social intranet built for organisations using Google Workspace. It is tightly integrated with Google Drive, Gmail, Calendar and other Google apps, enabling seamless sharing and collaboration within familiar tools. Compared with Haiilo, Happeo feels lighter, more social and more integrated with daily workflows—making it a great fit for companies passionate about Google’s ecosystem.

Happeo’s interface is simple and modern, with an activity feed that resembles a social collaboration tool rather than a traditional intranet. Workspaces and channels allow teams to share updates and collaborate, while pages provide a space for more static content. Haiilo also includes social features, but Happeo’s Google-centric design makes daily usage faster and more intuitive for organisations already immersed in Google Workspace.

However, Happeo lacks some governance depth and advanced personalisation found in alternatives like Oak or Simpplr. Organisations that require strong policy management or large-scale content structures may find it less suitable. But for small to mid-sized organisations using Google Workspace, Happeo offers a smooth, enjoyable and engaging alternative to Haiilo’s social intranet.

Pros

• Deep Google Workspace integration

• Simple, social and easy to adopt

• Great for collaboration

Cons

• Limited content governance

• Less suitable for complex intranet requirements

Best for

Google Workspace organisations wanting a light, social intranet that integrates seamlessly with existing tools.

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8. LumApps

LumApps is an enterprise-grade employee experience platform with strong personalisation, multilingual support and deep integration across both Google Workspace and Microsoft 365. Compared with Haiilo, LumApps is significantly more sophisticated in terms of content structuring, UX customisation and employee journeys. It is built for large organisations with global communication needs.

LumApps’ personalisation is one of its standout strengths. Administrators can tailor employee experiences based on geography, department, language or seniority. This is particularly valuable for international organisations where Haiilo’s lighter personalisation tools may feel inadequate. LumApps also offers employee journey automation, helping guide users through onboarding, role changes or major organisational events.

However, LumApps comes with complexity and cost. Implementations are often lengthy and require close IT collaboration. Haiilo is simpler to deploy and maintain, though it cannot match LumApps’ enterprise capabilities. For global companies tackling multilingual content, governance complexity or cross-platform integrations, LumApps provides a robust Haiilo alternative.

Pros

• Strong multilingual and multinational support

• Deep Microsoft and Google integrations

• Advanced personalisation

Cons

• Higher complexity and cost

• Longer implementation timelines

Best for

Large multinational organisations needing complex content targeting and global-scale communication.

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9. SharePoint + Viva Connections

SharePoint remains one of the most established intranet solutions, widely used in enterprises built around Microsoft 365. Viva Connections adds a modern interface layer integrated with Microsoft Teams. For organisations that have fully committed to Microsoft, this approach can be very powerful—although considerably more complex and IT-heavy than Haiilo.

Compared with Haiilo, SharePoint offers virtually unlimited customisation and governance options. Organisations with specific intranet architecture requirements, compliance needs or document-heavy workflows often rely on SharePoint’s flexibility. But achieving a polished, user-friendly experience generally requires significant internal expertise or external development work, something Haiilo avoids through its simpler plug-and-play model.

SharePoint and Viva Connections are strong solutions, but they are not turnkey. Organisations looking for a modern, social and easy-to-adopt intranet may find Haiilo more accessible. However, companies invested in Microsoft 365 will appreciate the integration benefits and long-term scalability of SharePoint as a Haiilo alternative.

Pros

• Deep Microsoft 365 integration

• Highly customisable architecture

• Strong document management

Cons

• Requires significant admin/IT resources

• Less user-friendly out of the box

Best for

Microsoft-centric organisations with strong IT capabilities needing advanced document governance and customisation.

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10. MangoApps

MangoApps combines multiple features, such as intranet, communication tools, workflows and knowledge management—into one platform. It sits somewhere between a full intranet and an all-in-one employee hub. Organisations choose MangoApps when they want broad functionality without juggling multiple systems. Compared with Haiilo, MangoApps is more feature-dense and covers a wider range of use cases.

MangoApps is particularly strong in its module approach, offering tools for team collaboration, learning, document storage and frontline communication. This makes it appealing for organisations wanting a unified experience without needing separate LMS, chat or document management systems. Haiilo, by contrast, remains focused on social communication rather than operational workflows.

However, MangoApps’ strength is also its weakness. The platform can feel busy or overwhelming if teams only need core intranet functionality. Its interface is not as clean or lightweight as Haiilo’s, making adoption potentially slower depending on workforce demographics. For organisations wanting an affordable, all-inclusive alternative, MangoApps is a strong contender.

Pros

• Broad all-in-one feature set

• Affordable pricing

• Good for frontline communication

Cons

• Can feel cluttered or overwhelming

• Less visually polished than Haiilo

Best for

Small to mid-sized companies wanting an affordable, all-in-one intranet and collaboration toolkit.

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11. Jostle

Jostle is a simple, user-friendly intranet designed for organisations that want structure without complexity. Like Haiilo, Jostle focuses on ease of use, but it offers clearer navigation and stronger organisational structure. This makes it a useful alternative for organisations that find Haiilo’s social feed too chaotic or unstructured for their needs.

Jostle’s strength lies in its clarity. The platform organises information into modules—such as People, Discussions, News and Library, making it easy for employees to find what they need without deep intranet training. Its people directory and org chart features are particularly strong, helping employees navigate reporting lines and find colleagues across the business.

Compared with Haiilo, Jostle is less social and less focused on interaction, but far better suited to organisations that need a controlled environment with straightforward navigation. It lacks advanced governance, search or personalisation features, but for small organisations that simply want a place to store documents and share updates, Jostle can be a good fit.

Pros

• Very simple and easy to use

• Clear, structured navigation

• Strong org chart and people search

Cons

• Limited personalisation

• Not ideal for complex organisations

Best for

Small organisations needing a simple, structured intranet with minimal setup and training.

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Final Thoughts

Haiilo is a strong social intranet for organisations that value simplicity and participation. However, as communication needs grow, particularly across hybrid and frontline workforces, many teams require more robust functionality, deeper personalisation, stronger governance or advanced analytics.