Employee onboarding software
Change the way you onboard
Only 12% of employees agree that their company does a good job of onboarding. Oak eliminates the pre-work nerves by delivering a modern, structured onboarding journey. From mobile-first preboarding before Day 1 to personalised homepage timelines, Oak gives your new talent a sense of belonging while equipping them with the exact tools and training they need to succeed.
Key benefits, built-in
Secure preboarding and mobile access
Onboarding should begin the moment a candidate accepts a job offer, not just on day one. Oak gives new hires a secure, dedicated preboarding homepage via their personal mobile devices weeks before their official start date. Whether it’s ordering uniforms, submitting payroll bank details, upload compliance documents, and reading office FAQs, you can help people settle in and adjust quickly.
Personalised onboarding pages
Before people dive into the rest of the intranet, Oak allows you to create a bespoke onboarding homepage complete with a task timeline, job descriptions, requirements and goals, team and manager information, introductory things they need to know. Customise pages to be however you want, a welcome message from the CEO on Day 1, training modules for days 1–30, and seamlessly move them to the company-wide feed once they are fully embedded.
Centralised tools and mandatory compliance
Every employee has their own tools launchpad, customisable to them, where employees can view and access the specific apps required for their exact role right from their homepage. Rather than navigating a complex web of departmental silos to find basic training materials. Oak acts as the single source of truth, housing all corporate policies, employee handbooks, and mandatory compliance modules in one searchable space.
Onboarding in action across your workforce
Improve retention and make people feel like they belong
Tailored timelines
Onboarding shouldn't be generic and rushed. Oak’s platform supports new starters for as long as they need, giving them links back to their personalised induction resources even after they have joined the main company newsfeed.
Multi-department alignment
Break down the barriers between different teams. Oak helps streamline the background tasks, like managing equipment requests and provisioning software access, while providing line managers with full oversight of their new hire's training compliance status.
Intranet content, personalised to your people
Once your new hires are settled into their team and start interacting on the intranet, Oak’s built-in AI engine makes note of what they like and dislike. It tracks what content is relevant to their role and department, delivering a personalised newsfeed and an automated weekly email roundup of unseen stories directly to their inbox so they only get the content they want, and need.
Built for your industry
Retail
Accelerate time-to-productivity for fast-moving retail staff. Use mobile preboarding to collect payroll information and more before Day 1. Deploy targeted mobile homepages to train new team members on visual merchandising standards and store safety right on the shop floor.
Healthcare
Bridge the compliance gap across complex, rotating healthcare shifts. Ensure new medical and administrative staff complete mandatory regulatory training modules and read patient care protocols before touching the floor, with clear tracking to ensure 100% compliance.
Manufacturing
Make people feel safe and included from day one in manufacturing. Whether it’s safety briefings, shift rotas or training videos, all intranet content is delivered straight to the mobile devices your frontline operators carry every day.
Hospitality
Give hospitality staff everything they need to show up and succeed on Day 1. Whether it’s training and cleanliness standards and protocols or critical allergen updates directly to new hires' phones, they’ll get everything they need on their mobile to feel ready and welcome.
Frequently Asked Questions
Can we create different onboarding journeys for different types of employees?
Yes, completely. Oak's powerful audience segmentation tools allow you to build unique onboarding flows based on role, location, or department. For example, you can build specific homepages to guide standard new hires through Days 1–30, while simultaneously running separate, dedicated resource tracks to transition staff arriving via mergers and acquisitions.
How does preboarding work if the new hire doesn't have a corporate email address yet?
Oak is built with frontline and deskless workers in mind. New hires can securely log into your dedicated preboarding environment using their personal mobile devices and alternative verification methods approved by your internal security team. This ensures they can complete administrative paperwork and view welcome content long before their official IT credentials are generated.
Can we track whether a new hire has actually completed their mandatory onboarding reads?
Yes. Oak features robust compliance and tracking tools. You can flag critical corporate policies, safety documents, or training materials as "Mandatory Reads." Internal communicators and managers can access real-time analytics to see exactly who has read and accepted the files, making it easy to identify and chase up outstanding compliance gaps.
How long can an employee keep access to their onboarding materials?
As long as you want them to. Unlike traditional inductions that disappear after the first week, Oak allows you to maintain quick links to onboarding pages on the employee's main dashboard. This allows new hires to revisit company handbooks, training tutorials, and FAQs at their own pace until they feel completely confident in their role.
