Application Privacy Policy

Our General and Website Privacy Policy

The Oak Application Privacy Policy (this page) inherits from the General and Website Privacy Policy except for where it discusses elements specific to the Website only.

This Privacy Policy applies to information within the Oak SaaS application.

Collection and Use of Information in Oak

Your Oak site may collect and hold information about you and is managed by your organisation or Site Administrators.

In order to have an account in Oak, as a minimum we will store your First Name, Last Name and Email address. Again, this is managed by your Site Administrators and you should check with them if you have any queries about the information that is stored. If you then require more assistance, see the “How Do I Contact You” section, below.

We never take copies of your information and store it outside of your Oak site, and we never share it with third parties.

Information from Other Sources

If you choose to link your Oak account to an external provider such as Dropbox, Google, or Office 365, for example, then we may request access to your information from these sources. You will be asked at the point at which you are linking your Oak account with these services if you want to share the information, and what information we need.

Note that if you decide to not provide Oak with the information that is required, functionality may be restricted.

How Do I Contact You?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:

For the attention of: Data Protection Officer
Email address:
Telephone number: +44 (0) 3333 443 593
Postal Address: Oak Intranet, Generator Studios, Trafalgar St, Newcastle upon Tyne, NE1 2LA, UK

Our EU Representation contact is
Telephone number: +44 (0) 330 223 2246
Postal Address: Unit 3D, North Point House, North Point Business Park, New Mallow Road, Cork, Ireland

Changes to this Privacy Policy

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be immediately posted on our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our Site following the alterations. we recommend that you check this page regularly to keep up to date.

Oak understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website, (“Our Site”) and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of this Privacy Policy is deemed to occur upon your first use of our Site. If you do not accept and agree with this Privacy Policy, you must stop using our Site immediately.