Workflows and Forms Business workflow tools to increase efficiency and simplify processes Every organisation runs on processes – approvals, requests and surveys. When workflows live in emails, spreadsheets or disconnected tools, productivity slows. Oak’s business workflow tools centralise tasks, automate repetitive work and reduce friction in daily operations. Book a demo Your digital hub for intranet workflows, forms and feedback Design once. Automate everywhere. Oak’s business workflow management tools are seamless and intuitive, replacing manual admin with smooth, automated workflows. Digitalising these processes enables your employees to spend less time on manual admin and more time on valuable, meaningful work. See how it works Intranet workflow software for every request, approval and response From HR and IT to operations and internal communications, teams rely on forms and workflows to get work done. When those processes are clunky or unclear, delays, frustration and errors follow. Oak centralises workflows and forms in one intuitive employee communication platform that: Accelerates execution – automated task routing speeds up approvals to keep work moving Improves employee experience for all users – simple, mobile-friendly workflows and forms built into your intranet reduce friction and confusion Increases visibility with form submission tracking – monitor progress, ownership and outcomes in real time Drives better decisions – capture structured data and employee feedback you can act on See how it works Build forms in minutes Oak’s intuitive form builder for intranet admins enables you to create intuitive forms for new starters, requests and feedback – no technical skills required. Automate approvals and workflows Route submissions to the right people automatically within our workflow automation software, trigger actions and remove manual follow-ups that slow teams down. Power employee surveys Run employee engagement surveys with modern employee feedback tools to understand how your people feel – and respond to what matters most. Reduce inbox noise Streamlined internal communication replaces long email chains with structured workflows that keep conversations, approvals and updates in one place. Work anytime, anywhere Mobile-first workflow access ensures frontline and remote employees can submit forms, respond to surveys and approve requests on the go. Turn data into insight Centralised workflow reporting and analytics helps teams spot trends, identify bottlenecks and continuously improve processes and ultimately, the employee experience. Powering high-performance cultures for some of the world’s most admired brands 32% Reduction in turnover Learn more 84% Adoption rate Learn more 90% Retention rates Learn more “ “Our partnership with Oak Engage has started us on a journey of transforming our internal communication strategy, tackling long standing challenges, due to our multi-sited, and mobile workforce. It’s modernised the colleague experience. Oak have created a platform that not only aligns with our brand and values but also ensures colleagues can easily access the information they need to excel in their roles, anytime, anywhere through the Our ScS home app.” Lucy Clough Group People Director at ScS Go to case study Get a demo now! If you like what you see, we offer a free and personalised demo service, showcasing our intuitive and easy-to-use platform. Tailored to meet your specific needs. Go Workflows and Forms FAQs What are business workflow tools in Oak? Oak’s business workflow tools combine digital forms, automated processes and approvals into one central platform inside your intranet. They replace manual, email-based tasks with structured, trackable workflows that make everyday work faster and more reliable. What can business workflow tools be used for? They can be used for a wide range of processes, including HR requests, IT tickets, onboarding, employee feedback, policy acknowledgements, approvals and operational workflows – helping teams standardise how work gets done across the organisation. How do business workflow tools improve productivity? By automating task routing, approvals and follow-ups, these tools reduce manual admin, eliminate bottlenecks and keep work moving – allowing employees to focus on higher-value tasks instead of chasing emails. Can frontline employees use business workflow tools? Yes. Oak’s business workflow tools are mobile-first, enabling frontline and deskless employees to submit forms, complete tasks and approve requests directly from their phones. How do business workflow tools improve employee experience? They make processes clearer, faster and more intuitive. Simple, mobile-friendly forms reduce confusion, while transparent tracking helps employees understand the status of their requests in real time. Can I see business workflow tools in action? Yes. Oak Engage offers demos and real-world use cases that show how workflows, forms and approvals operate across different teams and scenarios. Book a call with our expert team. Latest insights Go to insights Blog Oak has a new look We’re proud to introduce Oak’s refreshed brand – a new identity and sharper positioning that reflects this reality and reinforces our purpose. Learn more Guide ClearBox Intranet and Employee Experience Report 2026 Read the complete deep dive into Oak Engage’s capabilities from the ClearBox Intranet and Employee Experience Report 2026, featuring impartial commentary and real customer feedback. Learn more Blog Key intranet integrations for your digital workplace Eliminate dreaded tool fatigue and connect your tech stack so employees can access everything from one place. Discover the top 5 Oak Engage intranet integrations from Microsoft 365 to HRIS and LMS platforms. Learn more Blog Intranet analytics: How to use data to improve your comms strategy Discover how intranet analytics inform a data-driven content strategy. Learn the 5 must-track KPIs to reduce information overload and prove internal comms ROI. Learn more Blog Perspective taking on purpose: How Cultural Intelligence helps communicators see more clearly A critical part of our role as communicators is to engage each of these audiences in ways that feel relevant and resonate. Cultural Intelligence and Comms expert Sarah Black poses questions to ask yourself to make comms more culturally relevant across your organisation. Learn more Blog Best internal communications tools An in-depth comparison of the best internal communications tools, including Oak Engage, Staffbase, Simpplr, Workvivo, Interact, Firstup, LumApps, Happeo, SharePoint and more. Learn more Go to insights
