Is SharePoint Intranet right for your business? Discover an Alternative Solution

Since the launch of SharePoint Intranet in 2001, many organisations have overlooked the disadvantages of the platform until after the solution has been sold and then implemented. Unfortunately, many companies are then forced to make it work for purposes that it was never really designed for. 

Although SharePoint Intranet does have its strengths, it does fail at driving social collaboration and user productivity: essential factors in today's modern workplace. According to a recent AIIM report, a massive 40% of organisations don’t consider their SharePoint Intranet solution successful and data revealed that only 2% of their staff were actively using the solution. Even though SharePoint is considered to be a highly customisable platform, a painstakingly thought out plan and meticulous structure is almost always required for the intranet to work well - otherwise the solution can suffer from performance issues, poor usability and low adoption rates. 

Sharepoint intranet statistic

If your company is in the middle of deciding what intranet is right for your business, or you’re looking for a SharePoint alternative, you’ve come to the right place. This blog will delve into the SharePoint Intranet problems and disadvantages that may keep you from reaching your full potential and we’ll provide you with an alternative solution; Oak Engage. 

We deliver an innovative intranet to fit your company needs and boost employee collaboration and productivity.


4 SharePoint Intranet Disadvantages To Be Aware Of

The problem is that companies accept SharePoint Intranet as “good enough” for their employees and fail to look at other solutions. More often than not, SharePoint just checks an “intranet” box for many organisations. But this isn't something to strive for. So, we’ve compiled a list of four SharePoint disadvantages that may have you rethinking SharePoint Intranet as your company’s tool and we've provided an alternative solution.

Sharepoint problems to be aware of

1. Not built for the end user

Good UX is vital when it comes to an effective intranet. It anticipates what information users are looking for, then delivers it to them in a way that’s logical and efficient. An intranet solution should boost and empower employees to be productive and efficient, moving about their work with speed and ease.

SharePoint Intranet, however, uses complex technology rather than an employee-centric design, so naturally, the user experience suffers. One key example is that it lacks a mobile app, failing to bring everything (and everyone) together into one place.

Oak however provides a comprehensive mobile app that allows some of the largest companies to deliver their digital content mobile first.


2. Complicated setup and maintenance

SharePoint was built to be customised and wasn’t built to be used straight out-of-the-box. This means that it requires further technical skills to develop and manage, so you have to either have your own SharePoint developers or external agency on hand to assist with maintaining your solution. Unfortunately, this can lead to a drain on resources and it takes up valuable time from your internal communications team, who could be focussing on more valuable work. 

According to a report published by AIIM two-thirds of the organisations using SharePoint says that the major cause of low adoption rate includes inadequate user training and complexity in using the platform.

As a SaaS solution, Oak does not add this internal burden. As well as the product being easily configurable and usable, the Oak Support Team are always on hand to offer support and advice.


3. Poor search capabilities

This is one of the biggest limitations of a SharePoint Intranet, which is worth keeping in mind. SharePoint’s search functionality does not provide an advanced performance and given how quickly employees can find files on their local drive, SharePoint provides a poor alternative.

Oak however, has an intuitive search, helping ensure users get what they need when they need it.


4. Slow to adapt

Microsoft is an innovative company but rolling out new changes to any of their products is a massive undertaking. That includes SharePoint. If you’re hoping for frequent updates with new features that help your company be more productive, unfortunately you may be disappointed.

Smaller competitors provide a more agile experience. If you want your organisation to move and adapt to new problems quickly, you need a tool that does the same. Oak ensures all updates to the service are always backward compatible and seamless in deployment.


Looking for options?

When you want to use a software tool to improve communication, collaboration, and productivity across your company, your first thought may be SharePoint. Instead, explore options that are focused on getting you what you need out of an intranet. These are the tools that will help your employees be more productive, which are tailored to your company culture. And that means better results for your business.

At Oak, our comprehensive suite of cutting-edge tools have been designed to help businesses like yours be the best that they can be. We've developed our intranet solution with people in mind, making our solutions simple, intuitive and enjoyable for everyone. We understand that business connectivity is key to maintaining productivity and keeping your business aligned. Our intranet software gives you all the tools you need to connect your workforce, wherever they are.


A SharePoint Comparison: Benefits of Oak over using SharePoint Intranet

We understand that business connectivity is key to maintaining productivity and keeping your business aligned. There’s no complicated setups and only minimal training is required, our intranet software gives you all the tools you need to connect your workforce, wherever they are. 

After already touching on what Oak can do for your company, let’s get straight into the main benefits of implementing Oak’s software over using SharePoint:

Benefits of Oak over Sharepoint

No Development

SharePoint often requires significant development to meet basic requirements and is written from the ground up with that approach in mind. Oak is an out-of-the-box solution that aims to make implementing a digital workplace easy.

Easy to configure and maintain

SharePoint Intranet can be tricky to know which features will work best to support your company’s needs, regularly causing problems during deployment, which can be an expensive mistake. Oak’s intranet solution is easy to configure and maintain, we’re able to deliver innovative and flexible solutions to suit our customer’s needs and tailor their experience

Short Implementation Times

Most SharePoint implementations drag on for months or even years, due to the customisation required; with Oak using an agile approach customers can go live within weeks. This continues throughout the lifetime of your site, with additional development on SharePoint requiring significant IT resources and time, while creating new areas or utilising new features on Oak is a quick and easy process.

Quick and Easy to Change

Unlike SharePoint, which is likely to require additional development costs to update and adapt, making changes to your Oak site is a straightforward, pain free process, which can be managed within the business, keeping your costs and timescales down.

Regular Improvements and Enhancements

If you’re using SharePoint Intranet, you can’t expect frequent updates with new features that help your company be more productive. Oak, on the other hand, is committed to improving and enhancing our product on an ongoing basis and you can expect to see useful new features and functionality appearing regularly.


So, what next?

It’s time for a solution that brings your workforce together as one and boosts team collaboration, connectivity and productivity. We work with some of the most successful businesses from around the world to help them increase engagement, and our team of experts draw upon years of experience within the internal communications and intranet software industries to help customers overcome obstacles and achieve their business goals. 

If you’re struggling on how to choose the best intranet software for your company, you can find out more here. 

Alternatively if you’re interested to learn more about how Oak can help you achieve your intranet goals, please feel free to arrange a demo.

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